Bilingual Secretary wanted now @ WMO

The World meteorological Organisation (WMO) which was formerly called international Metrological organization (IMO) in the 1873, during the Vienna congress to facilitate the exchange of weather information across national borders has now become the world leader in international cooperation in the delivery and use of high-quality, authoritative weather, climate, hydrological and related environmental services. This is powered by the United Nations (UN) with its 191 members of state and territories to improve the societal well-being of every nation. It is the UN system’s authoritative voice on the state and behavior of the earth’s atmosphere, its interaction with the land and oceans, the weather and climate it produces and the resulting distribution of water resources.

World Meteorological Congress assembles delegates of Members once every four years to determine general policies for the fulfillment of the purposes of the Organization; to consider membership of the Organization; to determine the General, Technical, Financial and Staff Regulations; to establish and coordinate the activities of constituent bodies of the Organization; to approve long-term plans and budget for the following financial period; to elect the President and Vice-Presidents of the Organization and members of the Executive Council; and to appoint the Secretary-General. To this effect, the World Meteorological Congress seizes this opportunity to recruit a highly qualified locally-recruited Bilingual Secretary (G.4level) for its Office for North, Central and West Africa, located in Abuja, Nigeria.

VACANCY; Bilingual Secretary

Job location; Abuja, Nigeria

Level: G.4

Commencement of Duty: 1st September, 2017 or as soon as possible thereafter

Core purpose of the job is to;

Under the overall supervision of the WMO Representative for North, Central and West Africa and under direct supervision of the National Programme Officer, the incumbent will perform the following duties:

Classify all the incoming and outgoing correspondences.

Prepare the monthly accounts of the Office.

Prepare correspondence, some of which are highly confidential in both French and English.

Arrange appointments and maintain the supervisors’ calendar, place and screen telephone calls and answer queries with discretion

Keep lists of names, addresses and telephone numbers of relevant partners (Ministers, Government Officials and members of the Diplomatic Corps and Donor Organizations)

Transmit the outgoing mails.

Maintain the proper Office filling system

Make travel arrangements (flight booking and purchase of tickets) for the supervisors and perform liaison duties with other offices

Prepare briefing material for the supervisors for use on Official trips or special meetings

Perform any other assignment that he/she may be directed.

Discipline required and other related desires;

Completed Secondary School Education or equivalent Administration Studies with corresponding Diploma.

A minimum of 8 years progressively responsible experience in secretarial functions.

Must possess demonstrated ability to work with Microsoft Office software, word processing, spreadsheet and presentation software and multi-tasking systems (e-mail, agendas, etc.) and the use of Oracle I-Procurement and ELIOS applications.

Demonstrated experience in screening and filtering incoming correspondence and documents and working experience in a United Nations or related international organization.

Good communication and interpersonal skills and ability to draft and produce correspondence, to take minutes of meetings, to manage and balance workloads and timelines within a multi-structured environment.

Demonstrated ability to pay attention to detail.

Excellent typing skills.

Excellent knowledge of English and French (oral and written).

Knowledge of other UN official languages would be an advantage

Benefit/ Salary

Fixed term of two years with possibility of renewal pending funding and satisfactory performance after an initial probationary period of one year, which can be extended up to a maximum of two years

Method of Application

Interested and qualified candidates should apply by creating a Profile Online in the WMO e-recruitment system, print the profile and send it along with a cover letter (not more than one page) to the WMO Representative via the e-mail:

Application Closing Date; 21st July, 2017

Please note; all application must reach the above address on or before the closing date.

Only shortlisted candidate will be contacted

Click here to create an online profile before you apply

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